Skip to main content

Processing of (personal) data by the entity in charge of the online application process

SCHUBERTH GMBH Stegelitzer Str. 12 39126 Magdeburg Germany +49 (0)391 8106-555

kundenservice@schuberth.com

Contact details of the data protection officer:

DataCo GmbH Dachauer Straße 65 80335 München Germany +49 89 7400 45840

www.dataguard.de

Purposes and legal basis of the processing:

Purposes of processing:

  • To process and respond to your inquiries via our contact form or email.
  • To make a decision regarding the establishment of an employment relationship.
  • For personnel administration in case an employment relationship is established.

Legal basis of the processing:

  • Your data will be processed for the purpose of making a decision regarding the establishment of an employment relationship based on Art. 6(1)(b) of the GDPR in conjunction with § 26 of the BDSG.
  • The inclusion in our applicant pool is based on your informed and explicit consent in accordance with Art. 6(1)(a) of the GDPR.
  • Correspondence and contact with you are based on the legitimate interests of the responsible party according to Art. 6(1)(f) of the GDPR. The interests pursued in this regard are answering and processing your inquiry.

Recipients or categories of recipients of the personal data:

Your personal data will be disclosed to the following recipients:

  • Employees of the HR department and the respective specialist department.
  • Data processors (Personio).
  • In case an employment relationship is established, data processors (Ecovis).

Transmission of personal data to a third country:

Your personal data will not be transferred to third countries outside the European Union or the European Economic Area, and there are no plans for such transfer.

Duration of storage of personal data:

Your data will be deleted 180 days after the decision regarding employment has been made.

The responsible party takes appropriate measures to ensure that your personal and non-personal data are only processed under the following conditions:

  1. For the duration during which the data is used to provide you with a service.
  2. As required by applicable law, contract, or our legal obligations.
  3. Only for as long as necessary for the purpose for which the data was collected, or longer if required by contract, applicable law, using appropriate protective measures.

If the data is no longer necessary for the fulfillment of contractual or legal obligations, it will be regularly deleted unless its temporary retention is necessary, particularly for the fulfillment of legal retention periods of up to ten years (including the Commercial Code, the Fiscal Code, and the Anti-Money Laundering Act), or for the preservation of evidence in legal disputes within the statutory limitation periods of up to 30 years, whereby the regular limitation period is 3 years.

Rights of the data subject:

According to the General Data Protection Regulation (GDPR), you have the following rights:

  • If your personal data is processed, you have the right to obtain information from the responsible party about the data stored about you (Art. 15 of the GDPR).
  • If incorrect personal data is processed, you have the right to have it corrected (Art. 16 of the GDPR).
  • If the legal requirements are met, you can demand the deletion or restriction of the processing (Arts. 17 and 18 of the GDPR).
  • If you have given your consent to the processing of data or if there is a contract for data processing and the processing is carried out by automated means, you may have the right to data portability (Art. 20 of the GDPR).
  • Furthermore, you have the right to lodge a complaint with a supervisory authority (Art. 77 of the GDPR) if you believe that we have not complied with data protection regulations when processing your data.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.